Privacy notice

Scope and contact

Unif-AI Inc. operates Embedding Labs. Our public contact address is 1350 E Highland St., Southlake, TX 76092, United States. Carlos Molina handles privacy inquiries at cjm@embeddinglabs.com. This notice covers our website, business correspondence and demo inquiries. Client information processed on instructions is governed by the applicable engagement and data processing agreement. Earlier promises continue to apply to the information and relationships within their scope.

Information, sources and purposes

Our marketing contact route is email. We receive your address, name, message and attachments from you to answer questions, discuss an engagement and maintain necessary business records. Please avoid sending passwords, sensitive personal information or confidential client records in an initial inquiry.

The Auxiliar “Agendar una demo” link opens Google Calendar appointment scheduling. Google hosts that booking page and provides the Google Meet conference link after booking. We use the contact information and appointment details supplied for the booking, and information you choose to discuss about your workflow, to arrange the meeting, prepare for it, evaluate a possible engagement and follow up on your request. Please do not provide client accounting records or sensitive personal data when arranging a demo. The Auxiliar privacy notice explains this activity for inquiries from Mexico.

Hosting processes request metadata such as IP address, URL, time, browser/request information and response status to deliver and protect the service. Our website pages use self-hosted assets and do not install visitor analytics, advertising pixels, tracking identifiers, fingerprinting or third-party embeds. Other websites reached through a link have their own notices.

Recipients and international processing

Google Cloud provides hosting/API infrastructure; Google Workspace provides email; Google Calendar provides demo booking and Google Meet the meeting service. Your own email/calendar provider also handles your communications. Carlos and any appropriately authorized service provider or adviser receive only the information needed for the relevant task. Disclosure may also be required by law or necessary to establish, exercise or defend legal rights. We identify client-system providers in the relevant engagement documents.

These services can process information in the United States and other countries used by the relevant service. We do not promise storage exclusively in one country. Required contractual and international-transfer safeguards depend on the activity and applicable law; a supplier's certification is not a certification of Unif-AI Inc. Google's privacy notice ↗ explains processing for Google's own purposes when you use its services.

Retention and purpose limits

Our retention policy is 12 months after closure for routine inquiries and demo-booking records, subject to applicable preservation duties. Recruitment records received earlier through the former careers form are retained for 12 months after the final hiring action, subject to the same duties. A legal minimum measured from record creation or another event continues to apply even if it requires longer preservation. Necessary records of an accepted engagement or employment follow their applicable agreement and legal requirements. Operational logs are retained for service operation, troubleshooting and security; we assess their continued need against the task, sensitivity, applicable obligations and any specific incident or preservation requirement. We delete or de-identify information when its purposes and obligations end. Legal preservation, existing contractual rights and provider backup expiry may affect when all copies disappear; the policy period is not a representation that every provider automatically deletes every copy on that day. You can ask which criteria apply to your record.

These website purposes do not include selling personal information, sharing it for cross-context behavioral advertising, or using inquiries and résumés for model training or automated hiring decisions. A new incompatible purpose requires its own lawful basis, notice and any required consent. Existing customer restrictions, including explicit written consent requirements for model training where agreed, continue in full.

Requests and choices

Email cjm@embeddinglabs.com or write to our public address to request access, correction, deletion or a copy, to limit a use/disclosure, object or withdraw consent, or to raise a privacy concern. Include enough information to locate the record and the action you request. An authorized representative may contact us; we may request proportionate identity and authority verification. Avoid sending identity documents until we explain a suitable verification method. We do not penalize you for exercising privacy rights. If we decline a request, we explain the reason and available review or appeal; reply with “Privacy appeal” to ask Carlos to reconsider. You may also complain to the competent regulator.

Rights, deadlines and exceptions depend on applicable law. We respect mandatory rights and earlier applicable commitments, including earlier response obligations. Withdrawal does not invalidate prior lawful processing or remove necessary legal preservation. If we process data for a client, we direct the request to the relevant controller and assist under our agreement. For Mexico, see the dedicated notice for ARCO procedures.

Where European or UK data-protection law applies, the relevant basis may include steps you request toward a contract, legal obligations, proportionate legitimate interests in responding to correspondence and operating/security, or consent where required. These bases are assessed for the actual processing; browsing is not consent to an incompatible new use. The applicable territory follows the real activity, not the language of a page. Nothing here excludes rights because of residence or represents an established universal compliance program.

Our business inquiries are not directed at children under 13. Please do not provide children's data through these routes. Any separate client feature involving children requires its own arrangements.

Changes

We post updated versions on this page and provide prominent or direct notice where required for material changes. A new notice does not silently weaken earlier protections, amend client agreements or obtain consent for a new purpose. Contractual notices continue to use the procedure and addresses in the applicable agreement.